Thunder Bay Regional Health Sciences Foundation (Foundation) is committed to protecting the privacy of the personal information of its employees, volunteers, donors, potential supporters and other stakeholders. We value the trust of those with whom we deal and of the public and recognize that maintaining this trust requires that we be transparent and accountable in how we treat the information that you choose to share with us.

During the course of our various projects and activities we collect and use personal information. Anyone from whom we collect such information can expect that it will be carefully protected. Our privacy policy is based on ten internationally recognized privacy principles, which are detailed in a separate publication, entitled Privacy Policy Principles, available from our Foundation (see contact information below).

We meet all legislative requirements with respect to privacy. We comply with the Donor Bill of Rights developed by the American Association of Fund Raising Counsel, the Association for Healthcare Philanthropy, Council for Advancement and Support of Education and the Association of Fund Raising Professionals.

Defining Personal information

Personal information is any information that can be used to distinguish, identify or contact a specific individual. This personal information can include an individual’s opinions or beliefs, as well as facts about or related to the individual. Exceptions: business contact information and certain publicly available information such as names, addresses and telephone numbers as published in telephone directories, are not considered personal information.

When an individual uses his or her home contact information as business contact information as well, we consider that the contact information provided is business contact information, and is not therefore, subject to protection as personal information.

Privacy Practices

The Foundation collects a limited amount of personal information about its donors and potential supporters, including name, title, address, telephone number, past donations and other relevant contact information. This personal information is collected for the following purposes:

• to comply with Canada Revenue Agency requirements
• to provide donors with periodic stewardship information
• to provide donors with appropriate recognition by the Foundation and the Thunder Bay Regional Health Sciences Centre
• to provide donors and potential supporters with information about Thunder Bay Regional Health Sciences Centre and Foundation activities and
• to promote opportunities where donors and potential supporters may support the Foundation

Personal information collected by the Foundation is kept in confidence and is only disclosed where necessary to meet the above purposes.

Our employees/volunteers are only authorized to access personal information if they need to use that personal information for the reason (s) for which it was collected. Safeguards are also in place to ensure that the personal information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was collected and to prevent its being lost or destroyed. We also take measures to ensure that the integrity of this information is maintained.

We collect, use and disclose personal information only for purposes that a reasonable person would consider appropriate in light of the circumstances. We do not rent, sell or trade mailing lists or other personal information. Individuals also have the opportunity to opt out altogether of having us use their personal information except as required by law.

Website & Electronic Commerce

We use password protocols and encryption software to protect personal and other information we receive when a donation is made online. Our software is routinely updated to maximize protection of such information.

Updating of Privacy Policy

On a regular basis, we review our privacy practices for our various activities and update our privacy policy. Please check our website on an on-going basis for information on our most up-to-date practices or request a copy of our privacy information from our office (see contact information below).

Contact Information

Questions, concerns, complaints or for further information relating to the Foundation’s privacy policy on the treatment of personal information should be addressed to Georgie Hari, Chief Privacy Officer at:

Thunder Bay Regional Health Sciences Foundation
980 Oliver Road
Thunder Bay, Ontario
P7B 6V4
Phone: (807) 684-7107
Fax: (807) 684-5910
Website: www.tbrhsf.net
Email: foundation@tbh.net

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